VHA Accounting Solutions | Business Accounting & CFO Advisory South Africa

Menu
Contact Us

Make Your Business Processes Work Better Together

AI & Workflow Automation

VHA helps growing businesses reduce repetitive work by connecting their people, processes, and systems.

Projects are scoped and approved before implementation. Software, AI, and messaging usage charges are separate.

Book an automation consultation
Explore packages

Practical automation, with people in control

We design and implement practical AI agents and automations for finance, administration, and customer workflows, using the tools your business already relies on.

Start with one well-defined process. Keep people in control of important decisions. Expand when the results make sense.

Speak with an Advisor
arow_down_block-5

What we can help automate

Finance & Administration

Reduce repetitive finance and administration tasks.

Information Handling

Gather, summarise, and route information.

Team Handoffs

Improve handoffs between staff, systems, and teams.

System Connections

Connect Microsoft 365, Slack, accounting platforms, CRMs, and other business tools.

Website Chat & Enquiries

Support website chat and customer enquiries.

Messaging Workflows

Run WhatsApp and Facebook Messenger workflows, subject to platform and account requirements.

Is VHA the right fit for your business?

Our AI and workflow automation services are built for:

  • Growing businesses: Teams losing time to repetitive finance and administration work.
  • Multi-system teams: Businesses moving information between Microsoft 365, Slack, accounting platforms, and CRMs by hand.
  • Multi-system teams: Businesses moving information between Microsoft 365, Slack, accounting platforms, and CRMs by hand.
  • First-time adopters: Business owners who want to test automation on one process before expanding.
Speak with Our Team

Packages

We are more than accountants; we are your digital finance architects.

Automation Blueprint

From R7,500 once-off

For businesses that want to identify and scope a good first opportunity.

  • Review of one business process
  • Assessment of suitable systems and integrations
  • Recommended pilot and success measures
  • Written scope and implementation estimate
Plan my automation

Launch

Setup from R29,500 | Ongoing care from R3,500/month

For one focused workflow.

  • One agreed agent or automation
  • One primary channel
  • Up to two system connections
  • Testing, documentation, and team handover
  • Ongoing monitoring and up to one hour of routine support per month
Start with one workflow

Operations

Setup from R69,500 | Ongoing care from R8,500/month

For teams connecting several workflows and systems.

  • Up to three agreed workflows
  • Up to two channels
  • Up to four system connections
  • Approval steps, error handling, and basic activity reporting
  • Ongoing monitoring and up to three hours of support or improvement work per month
Connect our workflows

Connected Operations

Setup from R145,000 | Ongoing care from R18,500/month

For businesses coordinating automation across teams or customer channels.

  • Up to six agreed workflows
  • Up to three channels
  • Up to six system connections
  • Staged deployment, monitoring, and evaluation
  • Priority support and up to six hours of improvement work per month
Discuss a larger project

Prices are indicative starting prices in South African Rand and exclude VAT where applicable. Final pricing depends on processes, systems, data, security requirements, and scope. Launch, Operations, and Connected Operations include a three-month minimum term for ongoing care.

Clear fees. No hidden usage costs.

  • Implementation: The once-off fee to design, build, test, and launch the agreed solution.
  • Ongoing care: Covers the monitoring, support, and improvement allowance listed in the package. New workflows, major changes, and work beyond the included allowance are quoted separately. A three-month minimum term applies from launch, so we can guide you through any issues. Support hours are confirmed in your written scope.
  • Priority support: On Connected Operations, your support requests go to the front of our queue, with a first response within four business hours (Monday to Friday, 08:00 to 17:00).
  • Third-party usage: Separate from VHA’s fees. Includes AI model usage, hosting, software licences, and WhatsApp/Meta messaging charges. Billed directly by the provider where possible.
Speak with Our Team
arow_down_block-5

How it works

  • Choose a process: We discuss the task, exceptions, and desired outcome.
  • Agree on the scope: You receive a written plan covering workflow, connections, responsibilities, and price.
  • Build and test: We test routine cases, exceptions, and handoffs before launch.
  • Launch and review: We monitor the solution and review performance with you.
Speak with Our Team

Why VHA for AI & workflow automation?

We unite people, process, and technology, so automation supports the way your business works.

  • Finance Know-How: Automation is designed by a firm that works in accounting, tax, and advisory every day.
  • People in Control: Workflows can include human review, approval, and escalation steps.
  • Start Small: Begin with one well-defined process and expand when the results make sense.
  • Clear Scope: You receive a written plan, with implementation, ongoing care, and third-party usage kept separate.
Explore our ERP Solutions

Frequently Asked Questions

No. The Automation Blueprint helps identify and scope a suitable first project.

Yes, including Microsoft 365, Slack, accounting platforms, CRMs, and messaging services, subject to account permissions.

No. These are separate provider costs.

Yes. Workflows can include human review and approval steps.

No. Important accounting, tax, and business decisions remain under professional review.

Yes, for the first three months after launch on the Launch, Operations, and Connected Operations packages. This gives us time to guide you through any issues. The Automation Blueprint is a once-off service.

We design each workflow around the information it needs, in line with the Protection of Personal Information Act (POPIA). Access permissions, hosting, and the third-party providers involved are set out in your written scope.

Ready to automate your first process?

Tell us about one process that takes up too much of your team’s time. We’ll help you work out whether it’s a good place to start.

Book an automation consultation
WhatsApp Us Anytime
Ask Vee
Ask Vee
Ask Vee
Ask Vee
Ask Vee
500

Start New Chat?

This will clear your current conversation.

Disclaimer

The responses provided by Ask Vee are intended as general guidance only. While every effort is made to provide accurate and up-to-date information, the system may not always be correct or complete. Ask Vee should not be relied upon as a substitute for professional advice. For critical or material financial decisions, please consult a qualified professional within our firm. VHA Accounting Solutions Inc. does not accept liability for any reliance placed on the responses generated by Ask Vee.