Get Your Bookkeeping Back on Track
From messy data and backlogs to absolute clarity. We specialise in cleaning up accounting records and resolving compliance issues for South African businesses.
Turn financial chaos into a clean slate
If your bookkeeping has fallen behind, your bank feeds aren’t reconciling, or your SARS submissions are a cause of stress, you aren’t alone. Many growing businesses outpace their initial accounting setups, leading to messy data and “financial fog”.
VHA Accounting Solutions’ cleanup service is a focused intervention designed to reconcile your past, fix errors, and position your business for a compliant and organised future.
Don’t wait for a SARS audit to fix your records.
What this service includes
Historical Backlog
Catch-up
Processing months (or years) of unrecorded transactions.
Bank & Credit Card Reconciliations
Matching every line item to ensure your balance sheet is 100% accurate.
SARS Compliance
Audit
Identifying and correcting errors in past VAT, PAYE, and Income Tax submissions.
Accounts Payable & Receivable Cleanup
Identify lead indicators of success and address inefficiencies before they impact profit.
Inter-company Loan Reconciliations
Sorting out complex transfers between different business entities.
System Correction
Fixing incorrect Xero settings that are causing recurring data errors.
Is VHA the right fit for your business?
This service is a lifeline for leadership teams facing:
- The "Year-End" Panic: Realising your books aren't ready for the annual audit or tax season.
- Rapid Growth Overload: Businesses that grew so fast their internal admin couldn't keep up.
- System Migration Issues: Fixing data that was imported incorrectly from legacy software.
- SARS Red Flags: Companies needing to correct past mistakes to resolve disputes or audits.
Why VHA for your cleanup?
- Forensic Precision: Our senior-led team has the experience to hunt down discrepancies and fix them at the root.
- Xero Recovery Experts: We are specialists in unpicking complex Xero errors and restoring system integrity.
- No Judgement, Just Solutions: We focus on getting you compliant and clear, regardless of how messy the books currently look.
- Transition Support: Once clean, we can help you implement the systems and processes to stay that way.
Frequently Asked Questions
How far back can you go with a historical catch-up?
We can process backlogs spanning several years if necessary. Whether you are six months behind or several financial years, our team has the capacity to reconstruct your records from bank statements and source documents to ensure you are fully up to date.
Will I get in trouble with SARS if we find past errors during the cleanup?
It is always better to proactively correct errors than to wait for a SARS audit. We help you use the proper channels, such as Voluntary Disclosure or Supplementary Declarations, to rectify mistakes. Most often, SARS is more lenient when a business demonstrates a commitment to becoming compliant.
My current Xero data is a mess. Should I start a new file or fix the old one?
This depends on the extent of the “data rot.” In many cases, we can perform a “System Recovery” on your existing file to preserve historical data. However, if the settings are fundamentally broken, we can assist with a clean migration to a new, correctly configured Xero environment.
How long does a typical cleanup project take?
Every project is unique, but a standard “catch-up” for one financial year typically takes between 2 to 4 weeks, depending on the volume of transactions and the availability of your records. We prioritise speed to ensure you can meet your next tax or audit deadline.
What documents will you need from me to get started?
To hit the ground running, we usually require access to your current accounting software, bank statements (in CSV or PDF format), previous tax returns, and any outstanding supplier invoices or payroll records. We provide a clear checklist at the start so you know exactly what is required.
Ready to stop worrying about your books?
Don’t let a bookkeeping backlog hold your business back. Contact VHA Accounting Solutions today for a confidential review of your accounts and a plan to get them back on track.
