The purpose of this article is to inform clients and prospect clients what the benefits are of sub-contracting our accounting services as opposed to you having employed a permanent accountant for your company. This article solely represents VHA Accounting Solutions Inc. and not all accounting firms as we are not privy to their systems, plans and operations. Our reputable name speaks for itself.

A. Preamble

We are Professional Accountants who have been in business for the past 2 ½ years but hold experience in the accounting field for 11 years. Listed below are some of the services we can provide to you:

  1. Processing of Monthly Management Accounts.
  2. Analysis of Management Accounts.
  3. Income Tax Returns and Provisional Tax Returns.
  4. VAT Returns.
  5. Withholding Tax Returns.
  6. Annual Financial Statements.
  7. Independent Reviews of Annual Financial Statements.
  8. Annual Budgets and Cashflow Forecasts.
  9. Financial and Management Accounting Processing for Previous Periods.
  10. Tax Clearance Certificates.
  11. CIPC Annual Returns.
  12. Payroll Administration:
    12.1 Wages and Salaries Payroll.
    12.2 Payslips.
    12.3 PAYE (Pay As You Earn).
    12.4 UIF (Unemployment Insurance Fund).
    12.5 SDL (Skills Development Levy).
    12.6 EMP501 and EMP201 Submissions.
    12.7 IRP5 Reconciliations.

B. The benefits we offer to our clients

  1. Affordable Rates for our Expert Service

We strive to provide an affordable service for all the accounting services listed above. Our primary focus is to ensure that our clients are content with the service we offer and to ultimately save you money. We can charge you affordable rates with a prompt turn-around time as we use “state of the art” technology and systems, ensuring you receive “value for money”.

  1. Saves time

By contracting our services, you will have more time to focus on your business and increasing your turnover without the burden of worrying about any tax and accounting to be processed, as the tax and accounting will be our primary focus. Time spent worrying can be turned into time spent doing things you enjoy or find relaxing.

  1. Saves space

VHA Accounting Solutions Inc. is an entity on its own, which utilises our own office space, if you were to employ an accountant you would need the space to accommodate them by means of their own office. This also incurs extra costs, as they would also require office furniture, equipment etc. Should you sub-contract a firm like ours, you could utilise the space which would have been allocated to that of your in-house accounting officer, for something entirely different, for example a stock room, or boardroom. You could possibly use this space to generate an income by renting the space to someone else or turning it into a training or conference room.

  1. Expertise

Your company will benefit from the expertise we have obtained over the last 18 years. VHA Accounting Solutions Inc. are experts in attending to various tax matters, we provide excellent service doing tax planning, we “tackle” SARS queries and we have the “Midas Touch” when it comes to preparing Annual Financial Statements, but our expertise areas are not limited to the tasks listed above.

As a professional firm we have business and tax accountants working together in tandem. We strive to make the best decisions which are above board, and have worked on various organisations involved in Agriculture, Mining, Construction, Retail, Wholesale, Service Industries, Non-Profit Organisations, Religious Organisations, Manufacturing and many others. Many accountants who are employed by a company lack knowledge in many areas especially regarding matters relating to tax.

We at VHA Accounting Solutions have the necessary tools and experience for these tasks and are proficient in presenting these tasks to you efficiently in a professional manner.

  1. Reduced Labour and Legal Consequences

By choosing to sub-contract accounting tasks to us, you will reduce labour related issues within your organisation. You will also increase productivity within your company by using a subcontractor, as your employees will not be tasked with mundane tasks which they may take a while to grasp in terms of certain accounting concepts which you can outsource to our firm. This will also result in the job getting done quicker.

Another extremely beneficial factor when sub-contracting your accounting services to us is that there is no long-term commitment, as much as we would love to have a long-term business relationship with our clients, we realise that sometimes there is a need to sub-contract for the short-term projects which you may require assistance on, which will be more convenient that employing a full-time accountant to complete this project.

We understand that businesses require flexibility when it comes to certain projects, and we are willing to provide this flexibility to you and build partnerships. Our main goal is to help our clients grow economically.

Often when you employ a permanent employee(accountant), it is difficult when you need to end this relationship with them and the work environment can sometimes become complicated and hostile, whereas when terminating services of a sub-contractor, there is no “hard-feelings” as both parties are aware of the terms and conditions of the agreement and this keeps business dealings professional.

When partnering with a sub-contractor like ourselves, you cover yourself with certain legal protections which you would require if you would be employing a permanent accountant.
Some of these include cost benefits, as well as tax and deductions payable to the government for permanent employees, as a sub-contractor is seen as the owner and operators of their entities.

  1. Backlog Buster

One of our speciality tasks is the processing of arrear management accounts with a turn around time of two weeks, of course this is an estimated time limit which is dependent on the amount of capturing required. We have an excellent record of being able to capture back-logged work from 3-4 years in a short time. We have attended to preparing and delivering back-logged work for over 30 firms, due to our skilled employee’s and “state of the art” systems.

  1. Saving data files

We keep financial information for all our clients (documents supplied to us). The information ranges from legal documents, all forms of financial records, employee records, tax records – just to mention a few. The information is saved to a secured iCloud server. This documentation is only accessible to our firm, and we protect this data at all costs. Should you our client, lose a document, you can count on us to have a copy saved for you, which we can send you almost instantly upon request.

We do not keep hard copies of any documentation. The hard copies are scanned and saved to our secured iCloud server. All hard copies are returned to the client and unwanted hard copies are shredded by a POPI (Protection of Personal Information Act) approved shredder.

Our accountancy firm is PAIA (The Promotion of Access to Information Act) and POPI (Protection of Personal Information Act) compliant.

The purpose of the POPI Act is to protect you as consumers against, inter alia, theft of money and identity by preventing your personal information from landing in the wrong hands.

The purpose of the PAIA Act is to protect client information held by the state and private bodies, however reserves the right to be accessed for the protection of the consumer.


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